Terms of Service

1. Agreement to these Terms

These Terms of Service (the “Terms”) are a binding agreement between you and iRecruit.co Inc., a Washington corporation (“iRecruit.co,” “we,” “us,” or “our”). They govern your access to and use of our websites, including irecruit.co and app.irecruit.co, our web and mobile applications, our recruiting and talent services, our communications, and any related offerings (together, the “Services”).

By creating an account, clicking to accept, submitting a form, or otherwise using the Services, you agree to these Terms and to our Privacy Policy, which is incorporated by reference. If you do not agree, do not use the Services.

If you use the Services on behalf of a company or other organization, you represent that you have authority to bind that organization, and “you” includes the organization and every person who uses the Services under its account.

If you have signed a separate written agreement with iRecruit.co, such as a Recruiting Services Agreement, Search Plan, RPO agreement, order form, or statement of work (a “Service Agreement”), that agreement controls over these Terms to the extent they conflict. These Terms apply to everything the Service Agreement does not cover.

2. Definitions

• “Candidate” means an individual who creates a profile, submits a resume, applies to an opportunity, is referred to us, or is otherwise considered for a role through the Services.
• “Employer” means a company or organization that uses the Services to source, evaluate, or hire talent, including its owners, employees, contractors, and agents who access the Services on its behalf (“Employer Users”).
• “Introduction” means the moment iRecruit.co first identifies, presents, submits, or otherwise makes a Candidate known to an Employer through the Services, whether by shortlist, profile, resume, interview scheduling, message, or any other means.
• “Placement” means an Employer hiring, engaging, or contracting a Candidate in any capacity, including full-time, part-time, temporary, contract, contract-to-hire, consulting, or through a third party.
• “User Content” means anything you submit to the Services, including resumes, profiles, portfolio items, hiring requests, job descriptions, notes, ratings, feedback, messages, and files.
• “Platform Data” means data that iRecruit.co generates or compiles in operating the Services, including match scores, rankings, summaries, analytics, and aggregated or de-identified data.

3. The Services

iRecruit.co operates a mission-critical talent platform and specialized recruiting service. Depending on your role and plan, the Services may include:

• account creation, sign-in, and team management;
• Candidate profile creation, resume and document upload, and opportunity matching;
• Employer onboarding, hiring requests, role intake, and shortlist review;
• recruiter-led sourcing, screening, and Candidate presentation;
• interview scheduling, feedback collection, and offer-stage coordination;
• messaging by email, SMS, and in-app notifications;
• AI-assisted search, ranking, summaries, and recommendations;
• referral flows and referral tracking;
• reporting, analytics, and workflow tools for hiring teams.

We may add, change, suspend, or retire features at any time. Where a change materially reduces functionality you are paying for under a Service Agreement, that agreement governs your remedies.

4. Eligibility

You must be at least 18 years old and able to form a binding contract to use the Services. You may not use the Services if you have been suspended or removed by iRecruit.co, or if doing so would violate any law that applies to you. The Services are operated from the United States and are intended for professional recruiting and hiring activity.

5. Accounts and security

• You agree to provide accurate, current, and complete information, and to keep it updated.
• You are responsible for keeping your credentials confidential and for all activity under your account, whether or not you authorized it. Tell us right away at info@irecruit.co if you believe your account has been compromised.
• Employer administrators are responsible for the people they invite, for assigning appropriate permissions, and for promptly removing users who leave the organization or no longer need access.
• You may not share an account, use another person’s account, or create an account for anyone other than yourself or the organization you are authorized to represent.
• We may use sign-in and identity services from third parties. Those services have their own terms.

6. Candidate terms

If you use the Services as a Candidate:

• Truthful profile. Your resume, profile, work history, licenses, certifications, work authorization, and compensation expectations must be accurate and current. Update them when they change.
• Consent to presentation. You authorize iRecruit.co to review your materials, contact you about opportunities, and present your profile, resume, and related information to Employers we believe may be a fit. Your information is shared with Employers through curated, recruiter-mediated presentations, not through an open database.
• Your controls. Where the feature is available, you may mark yourself as not looking, block specific Employers from seeing your profile, decline any opportunity, withdraw from a process, or ask us to delete your profile.
• Sensitive information. Do not include Social Security numbers, financial account numbers, government ID numbers, health information, or similar sensitive data in your profile or resume unless we specifically request it through a secure workflow.
• Professional conduct. Treat Employers and iRecruit.co staff professionally. Keep Employer interview details, project information, and compensation discussions confidential where you have been asked to.
• Verification. Employers may independently verify your background, references, licenses, and work authorization, subject to applicable law. iRecruit.co does not perform consumer-report background checks unless separately agreed and lawfully authorized.
• No fee to Candidates. We do not charge Candidates for recruiting services. Optional paid products offered separately to Candidates, if any, are governed by their own terms.

7. Employer terms

If you use the Services as an Employer or Employer User:

• Legitimate hiring only. Use Candidate information solely to evaluate Candidates for real, current, or reasonably anticipated hiring needs of your organization.
• Confidentiality of Candidate information. Keep Candidate information confidential. Do not forward, export, post, or disclose it outside the people at your organization who need it for the hiring decision, and never to a third-party recruiter, staffing firm, or another employer.
• Lawful, non-discriminatory hiring. Comply with all laws that apply to your hiring, including equal employment opportunity and anti-discrimination laws, pay transparency and salary-history laws, background-check and consumer-report laws such as the Fair Credit Reporting Act, and immigration and work-authorization requirements.
• Accurate roles. Hiring requests, job descriptions, compensation ranges, and project details you provide must be accurate. Do not post roles that do not exist or that you are not authorized to fill.
• No scraping or reuse. Do not copy, scrape, export in bulk, resell, or use Candidate information or Platform Data to build or train any database, model, or competing product.
• Respect Candidate controls. Do not attempt to bypass Candidate privacy settings, blocks, or withdrawal requests.
• Human judgment. Use your own judgment and oversight in every hiring decision. See Section 12.
• Your own systems. If you move Candidate information into your applicant tracking system or other tools, you are responsible for it there, including compliance with the privacy laws that apply to you.
• Independent controller. For Candidate personal information you receive through the Services, you act as an independent controller or business under applicable privacy law, and you are responsible for your own privacy notices and obligations.

8. Fees and payment

• What you pay. Fees for recruiting services, including success or placement fees, monthly service fees, search plans, and any platform subscriptions, are stated in your Service Agreement, order form, or the pricing presented to you when you sign up. Candidates are not charged for recruiting services.
• When you pay. Unless your Service Agreement says otherwise, invoices are due within 30 days of the invoice date. Success fees are earned on the Candidate’s accepted offer and invoiced on or after the start date as set out in your Service Agreement.
• Late payment. Overdue amounts may accrue interest at the lesser of 1.5% per month or the maximum rate allowed by law, plus reasonable collection costs. We may suspend Services for accounts with overdue balances after notice.
• Taxes. Fees exclude taxes. You are responsible for any sales, use, or similar taxes, other than taxes on our income.
• Guarantees and refunds. Any replacement guarantee, refund, or credit for a placement that ends early is set out in your Service Agreement. Nothing in these Terms adds to or replaces it.
• Price changes. We may change pricing for future engagements. Changes do not affect a Service Agreement already in effect unless it says so.

9. Introductions and non-circumvention

Employers agree that Candidates introduced through the Services are introduced for the purpose of a fee-bearing engagement with iRecruit.co. Accordingly:

• If you make a Placement of a Candidate introduced by iRecruit.co, in any capacity, during the ownership period stated in your Service Agreement (or, if no Service Agreement applies, within 12 months after the Introduction), the applicable fee is due.
• This applies whether the Placement is made directly by you, by an affiliate or parent company, by another employer you referred the Candidate to, or through a third-party staffing firm or recruiter.
• If you believe you were already in active discussions with a Candidate before our Introduction, you must tell us in writing within 5 business days of the Introduction and provide reasonable evidence. Otherwise the Candidate is treated as introduced by iRecruit.co.
• You will not use the Services to solicit or recruit iRecruit.co employees or contractors, or to divert Candidates or Employers away from the Services in order to avoid fees.

10. No employment relationship

iRecruit.co is not the employer of any Candidate, and Candidates are not employees, agents, or contractors of iRecruit.co, unless a separate written contract-staffing or employer-of-record agreement expressly says so. Employers are solely responsible for their employment relationships, including wages, benefits, classification, withholding, workplace safety, and compliance. Candidates are solely responsible for evaluating any opportunity, Employer, and offer.

11. User Content and license

Your responsibility for User Content

You are responsible for your User Content. You represent that you have the right to submit it, that it is accurate to the best of your knowledge, that it does not violate any law or third-party right, and that it does not include sensitive personal information beyond what is reasonably needed for recruiting.

License to iRecruit.co

You keep ownership of your User Content. You grant iRecruit.co a non-exclusive, worldwide, royalty-free license to host, store, copy, process, analyze, reformat, display, transmit, and otherwise use your User Content as reasonably needed to:

• provide the Services and deliver recruiting support to you and to the other side of the hiring process;
• operate matching, ranking, search, interview coordination, and communications;
• generate AI-assisted summaries, fit explanations, and recommendations;
• maintain records, backups, security, and legal compliance;
• improve the Services, including through aggregated or de-identified analysis that does not identify you.

This license lasts as long as we retain your User Content under our Privacy Policy. We do not sell User Content, and we do not use Candidate resumes to train general-purpose AI models offered to third parties.

Platform Data

iRecruit.co owns Platform Data. You may use Platform Data shown to you only within the Services and for your own hiring or job-search purposes.

Removal

We may remove or refuse User Content that violates these Terms or creates risk for us or others. Candidates may ask us to delete their profile as described in the Privacy Policy.

12. AI-assisted features and human review

The Services use AI-assisted and automated tools to organize data, search, rank, summarize, explain fit, and prioritize work. These tools are assistive. They can be incomplete, out of date, or wrong, and they are not a substitute for reading a Candidate’s materials or speaking with them.

• iRecruit.co does not make final hiring, interview, offer, or similarly significant decisions solely by automated means. Our recruiters review material recruiting actions.
• Employers agree that any hiring decision is their own, made with meaningful human involvement, and in compliance with laws governing automated decision tools in employment, including any notice, bias-audit, or opt-out obligations that apply in their jurisdiction.
• Candidates may ask us how automated tools were used in a recruiting decision that affected them, and may request human review, by contacting info@irecruit.co.

13. Communications, email, and SMS

By providing contact information, you agree that iRecruit.co may send you service communications by email, SMS, phone, and in-app notification, including account and security notices, interview and scheduling messages, workflow updates, support replies, and limited service-related announcements. Marketing emails include an unsubscribe link.

SMS program

• SMS messages are sent only to numbers that have opted in through an iRecruit.co sign-up or consent flow. Consent to receive SMS is not a condition of using the Services or of any purchase.
• Message frequency varies. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages.
• Reply STOP to any message to opt out. Reply HELP for help, or email info@irecruit.co.
• Mobile numbers and SMS opt-in data are not shared with third parties or affiliates for their marketing purposes.

Electronic communications and signatures

You agree that we may provide notices, agreements, and disclosures electronically, and that electronic acceptance, including clicking “I agree” or typing your name, has the same effect as a handwritten signature.

14. Referral program

From time to time we may offer referral rewards for introducing Candidates or Employers. Referral terms, eligibility, and reward amounts are stated where the program is offered and may change or end at any time. Rewards are paid only for referrals that meet the stated conditions, and only to the person who made the referral. Self-referrals, duplicate referrals, and referrals of people already known to iRecruit.co do not qualify.

15. Acceptable use

You may not, and may not help anyone else to:

• break any law, regulation, or professional standard, or infringe anyone’s intellectual property, privacy, or other rights;
• submit false, misleading, or fraudulent information, or impersonate any person or organization;
• scrape, crawl, harvest, bulk-download, or mirror any part of the Services or its data, whether manually or with automated tools;
• use Candidate or Employer data to build or train any database, model, or product, or to send unsolicited communications;
• upload malware, probe or test the security of the Services without written permission, or attempt to gain access to accounts, systems, or data you are not authorized to access;
• interfere with the operation of the Services, including by overloading, denial of service, or circumventing rate limits or access controls;
• use the Services to discriminate unlawfully, to harass, or to send threatening, obscene, or abusive communications;
• reverse engineer, decompile, or copy the Services, or remove any proprietary notice;
• resell, sublicense, or provide the Services to third parties, or use them to operate a competing service.

16. Privacy and data protection

Our Privacy Policy explains how we collect, use, share, and protect personal information, and how Candidates and Employers can exercise their privacy rights. Employers that need a data processing agreement or a description of our security practices may request one at info@irecruit.co.

17. Confidentiality

You agree to keep confidential any non-public information you receive through the Services, including Candidate information, Employer hiring plans, project details, compensation data, interview feedback, pricing, and our recruiting methods and workflows. Use it only for the purpose for which it was shared. This obligation continues after you stop using the Services and does not apply to information that is public through no fault of yours, that you already lawfully had, or that you must disclose by law after giving us reasonable notice where permitted.

18. Intellectual property

The Services, including the software, design, workflows, text, graphics, trademarks, and Platform Data, are owned by iRecruit.co or its licensors and are protected by copyright, trademark, and other laws. We grant you a limited, revocable, non-exclusive, non-transferable right to use the Services in accordance with these Terms. No other rights are granted. “iRecruit.co” and our logos are trademarks of iRecruit.co Inc. and may not be used without our written permission.

19. Feedback

If you send us ideas, suggestions, or feedback about the Services, you grant us the right to use them without restriction, attribution, or payment.

20. Third-party services and links

The Services rely on third-party providers for hosting, communications, scheduling, analytics, payments, AI processing, and other functions, and may link to third-party websites. Those providers and sites are governed by their own terms and privacy policies. iRecruit.co is not responsible for third-party services, their availability, or their content, except as required by law. If you connect a third-party tool to your account, you authorize us to exchange data with it as needed to provide the integration.

21. Beta and preview features

We may offer features labeled beta, preview, early access, or similar. These features may be incomplete, may change or be withdrawn without notice, and are provided as is. Your feedback on them is subject to Section 19.

22. Recruiting services disclaimer

iRecruit.co provides recruiting technology and services. We do not guarantee:

• that any Candidate will receive an interview, offer, or Placement;
• that any Employer will make a hire, or make it within any time frame;
• that any Candidate or Employer is qualified, available, suitable, lawful, or will perform as expected;
• the accuracy or completeness of information provided by Candidates, Employers, or third-party data sources.

All interview, compensation, hiring, and employment decisions are made by the people involved and are their responsibility.

23. Warranty disclaimer

THE SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE.” TO THE FULLEST EXTENT PERMITTED BY LAW, IRECRUIT.CO DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AND ANY WARRANTY THAT THE SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, SECURE, OR FREE OF HARMFUL COMPONENTS, OR THAT AI-ASSISTED OUTPUT WILL BE ACCURATE OR COMPLETE. SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES, SO SOME OF THESE EXCLUSIONS MAY NOT APPLY TO YOU.

24. Limitation of liability

TO THE FULLEST EXTENT PERMITTED BY LAW, IRECRUIT.CO AND ITS AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND LICENSORS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, REVENUE, DATA, BUSINESS, OR GOODWILL, ARISING OUT OF OR RELATING TO THE SERVICES OR THESE TERMS, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

TO THE FULLEST EXTENT PERMITTED BY LAW, IRECRUIT.CO’S TOTAL LIABILITY FOR ALL CLAIMS ARISING OUT OF OR RELATING TO THE SERVICES OR THESE TERMS WILL NOT EXCEED THE GREATER OF (A) ONE HUNDRED U.S. DOLLARS (US $100) OR (B) THE FEES YOU PAID TO IRECRUIT.CO FOR THE SERVICES IN THE TWELVE MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM.

These limits do not apply to liability that cannot be limited by law, to either party’s indemnification obligations, or to your payment obligations.

25. Indemnification

You agree to defend, indemnify, and hold harmless iRecruit.co and its affiliates, officers, directors, employees, agents, and licensors from any claims, liabilities, damages, losses, and expenses, including reasonable legal fees, arising out of or related to your User Content, your use or misuse of the Services, your breach of these Terms, your violation of any law or third-party right, or, for Employers, your hiring practices and employment decisions. We may take over the defense of any matter subject to indemnification, and you agree to cooperate with us.

26. Term, suspension, and termination

• These Terms apply from the first time you use the Services until your account is closed and any Service Agreement has ended.
• You may close your account at any time by contacting info@irecruit.co. Closing an account does not cancel fees already earned or a Service Agreement with its own term.
• We may suspend or terminate your access, with or without notice, if you breach these Terms, if your use creates legal, security, fraud, or reputational risk, if required by law, or if we discontinue the Services. Where practical, we will give notice and an opportunity to cure.
• Sections that by their nature should survive, including fees owed, non-circumvention, User Content license for retained data, confidentiality, intellectual property, disclaimers, limitation of liability, indemnification, dispute resolution, and general terms, survive termination.

27. Dispute resolution, binding arbitration, and class action waiver

PLEASE READ THIS SECTION CAREFULLY. IT AFFECTS YOUR LEGAL RIGHTS, INCLUDING YOUR RIGHT TO FILE A LAWSUIT IN COURT AND TO HAVE A JURY HEAR YOUR CLAIMS.

A. Informal resolution first

Before starting arbitration or a lawsuit, you agree to contact us at info@irecruit.co with a description of the dispute and what you want. We will try to resolve it with you by email. If the dispute is not resolved within 30 days after your notice, either of us may start a formal proceeding.

B. Agreement to arbitrate

You and iRecruit.co agree that any dispute, claim, or controversy arising out of or relating to these Terms, a Service Agreement, or the Services, including their formation, breach, termination, enforcement, interpretation, or validity (a “Dispute”), will be resolved by binding individual arbitration rather than in court. The Federal Arbitration Act governs this Section. You and iRecruit.co each waive the right to a jury trial and the right to participate in a class action.

C. Rules and forum

The arbitration will be administered by the American Arbitration Association (“AAA”) under its Commercial Arbitration Rules or, for individual consumers, its Consumer Arbitration Rules, as modified by this Section. The arbitration will take place in King County, Washington, or by video conference if you request it, unless we agree otherwise. If your claim is for $10,000 or less, you may choose to have the arbitration conducted on documents only, by phone, or in person. The arbitrator may award the same individual relief a court could award.

D. Class action waiver

YOU AND IRECRUIT.CO AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN AN INDIVIDUAL CAPACITY, AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY CLASS, CONSOLIDATED, OR REPRESENTATIVE PROCEEDING.

The arbitrator may not consolidate more than one person’s claims and may not preside over any form of class or representative proceeding. If this waiver is found unenforceable for a particular claim, that claim will be severed and heard in court, and the rest of this Section will still apply.

E. Exceptions

Either party may bring an individual claim in small claims court if it qualifies, and either party may seek injunctive or other equitable relief in court to protect its intellectual property or confidential information.

F. Opt-out

You may opt out of this arbitration agreement by emailing info@irecruit.co within 30 days after you first become subject to these Terms. Include your name, address, the email address on your account, and a clear statement that you want to opt out of arbitration. If you opt out, the rest of these Terms still apply.

G. Governing law and venue

These Terms are governed by the laws of the State of Washington, without regard to conflict-of-law rules. For any Dispute that is not arbitrated, you and iRecruit.co agree to the exclusive jurisdiction and venue of the state and federal courts in King County, Washington.

28. Changes to these Terms

We may update these Terms from time to time. We will post the updated Terms with a new effective date, and for material changes we will give notice by email or in the Services before they take effect where reasonably possible. Your continued use of the Services after the effective date means you accept the updated Terms. If you do not agree, stop using the Services before the effective date. Changes do not apply retroactively to a Dispute that arose before the change.

29. General terms

• Entire agreement. These Terms, the Privacy Policy, and any Service Agreement are the entire agreement between you and iRecruit.co about the Services and replace any prior understanding.
• Severability. If any provision is unenforceable, it will be limited to the minimum extent necessary and the rest will remain in effect.
• No waiver. Our failure to enforce a provision is not a waiver of our right to enforce it later.
• Assignment. You may not assign these Terms without our written consent. We may assign them in connection with a merger, acquisition, or sale of assets.
• Force majeure. Neither party is liable for delays or failures caused by events beyond its reasonable control, other than payment obligations.
• Notices. We may notify you by email to the address on your account or through the Services. Notices to us go to info@irecruit.co or to the mailing address below.
• Export and sanctions. You may not use the Services in violation of U.S. export control or sanctions laws.
• Relationship. The parties are independent contractors. These Terms do not create a partnership, joint venture, agency, or employment relationship.
• Headings and summaries. Headings and the plain-language summary are for convenience only and do not affect interpretation.

30. Contact

Questions about these Terms, notices, and arbitration opt-outs go to: