Per-MW pricing, regional variance, and cost drivers for owners scoping hyperscale & AI builds.
Salary benchmarks across the 14 mission-critical disciplines.
Hire Project Administrators who keep the commercial paperwork airtight — subcontract setup, insurance certificates and lien waivers, pay-application assembly, compliance tracking, and meeting-minute discipline. Procore, CMiC, Viewpoint, and Sage 300 CRE workflow experience verified on live capital projects.
A structured process for the hire that keeps the project’s commercial machinery running — where lapsed COIs, missing lien waivers, and late pay apps quietly become real financial exposure.
30-minute call. Align on systems (Procore, CMiC, Viewpoint, Sage), project count, commercial workload, reporting line, and start date.
Within 2 weeks we introduce 3–5 Project Administrators with system-matched construction admin history. References from prior PMs and project accountants included.
Every placement carries a replacement guarantee. If the hire fails within the warranty window, we run a no-fee replacement search.
General office admins struggle in construction. We verify candidates have lived the subcontract-to-pay-app cycle — the compliance chase, the waiver tracking, the month-end crunch — on real projects with real dollars moving.
Reference-verified subcontract setup, COI and compliance tracking, and pay-application support on active capital projects — not generic office administration.
Verified follow-through on insurance certificates, lien waivers, certified payroll, and subcontractor prequalification documents — the paperwork that protects the contract.
Reference-verified pay-app assembly and billing-cycle discipline — the administrator who makes the 25th happen without the PM chasing.
Reference-verified subcontract setup, execution tracking, and change-order paperwork discipline.
Verified insurance-certificate and lien-waiver chase discipline with zero-lapse expectations.
Verified G702/G703-style billing assembly and schedule-of-values hygiene through month-end.
Procore, CMiC, Viewpoint Vista, Sage 300 CRE, or Textura verified — plus Excel rigor underneath.
Reference-verified minutes, action-item tracking, and project-file organization that survives turnover.
Project Administrator and Senior-level comp bands aligned before finalists are introduced.
The role flexes with the contract structure and the systems stack. Below are the specializations we recruit for:
We’ll help scope the role on the call — systems, project count, and commercial workload.
Time to shortlist is typically 2 weeks from scoping call. Total time to placement is typically 3–4 weeks.
Pricing depends on engagement model. Per-role recruiting is a defined fee. Embedded is a monthly retainer — usually the right model when you’re staffing several support roles at once.
In most US markets, construction Project Administrators earn roughly $55k–$85k base. Senior administrators supporting multiple projects or a program office typically land $85k–$100k. Systems depth and market move the band.
The administrator owns the commercial paperwork — subcontracts, COIs, waivers, pay apps, compliance. A Project Coordinator leans technical: RFIs, submittals, schedule support, and closeout workflow. Titles blur between companies; we scope the actual duties on the call.
Commonly, yes — two to four mid-size projects, or one large program. We screen for the systems discipline and prioritization habits that make multi-project support work.
Yes. Every Project Administrator placement carries a replacement guarantee. Guarantee terms are confirmed in writing at engagement start.
Yes. Multi-hire builds (administrators + coordinators + document control) route through embedded recruiting or RPO.
30-minute scoping conversation. We’ll review the Project Administrator role you need, systems, project count, and commercial workload — then start sourcing.
